July 12, 2013 | Volume 2, Issue 26

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The Road to ICD-10: Preparing to Use New Codes

KentuckyOne Health is getting ready for a significant change on the health care horizon. On Oct. 1, 2014, the United States health care industry will transition from the International Classification of Diseases, 9th Edition (ICD-9), to the International Classification of Diseases, 10th Edition (ICD-10), for medical diagnosis and inpatient procedure coding. Claims with ICD-9 codes for services provided on or after the compliance deadline will be rejected by the Centers for Medicare & Medicaid Services, resulting in unpaid claims — and serious financial ramifications. 

Education and training efforts are beginning to ensure KentuckyOne Health’s medical staff and other team members are fully prepared and educated on the new documentation requirements that come with ICD-10. Please complete ICD-10 training modules assigned to you in the coming months and watch for details about this transition. 

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Results Ready to Share from Performance Culture Assessment 

Thank you for giving your feedback in the Performance Culture Assessment—now the results are in. Your leader will share facility and department results in group meetings through July and August. Leaders also will be sharing results of the Culture of Safety survey.  

The PCA is a guide for making improvements within KentuckyOne. We all own these results, and we all can contribute toward making this a workplace in which our people thrive. 

ULH│JGBCC is not participating in the PCA this year. 

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Notice for ITS VPN Users 

In the central and eastern Kentucky market only, on July 8 Information Technology Services (ITS) completed a technical upgrade to the Cisco VPN Client software. VPN is the application used to securely access KentuckyOne’s ITS network from a computer remotely. This upgrade should be transparent to ITS users; however, if you have difficulties, please contact the ITS Service Desk at 866-236-0441. 

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Mary Zena Retires from Volunteer Ministry 

A month ago, 90-year-old Mary Zena decided to retire from her volunteer ministry at Jewish Hospital. For 32 years, she and her late husband, Henry, took communion to Catholic patients as two of six Eucharistic ministers from Saint Paul Church. Bringing spiritual comfort to patients is vital, Mary said, because “when people are sick, they turn to God for help.” 

Father Bryan Lamberson, a chaplain at Sts. Mary & Elizabeth Hospital who has worked with Mary for the last two years, is helping to plan a reception on July 31 to recognize her years of service. In addition, Mary’s name will be added to the Jewish Hospital Tree of Life. The July 31 celebration will not only honor Mary, but will honor the original six communion ministers, and all those who have come after, the chaplain said. Mary hopes the celebration will encourage others to volunteer as Eucharistic ministers at Jewish, she said.  

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More Headlines 

Nursing Assistants: Become a Patient "Sitter" at SJE 

Walk With A Doc at Parklands of Floyds Fork July 13 

Kentucky Science Center Employee Weekend July 13 & 14 

LEARN Deadline: Safe Patient Handling July 15 

Walk With A Doc at Iroquois Park July 20 

Cerner Go-Live in Lexington is July 27 

CEU Opportunity: Breathing & Postural Control July 27-28 

LEARN Deadline: Standard Time & Attendance July 31 

LEARN Deadline: HR Policy Training Aug. 1 

ULH Hosts Nursing Informatics Conference Aug. 2-3 

Save the Date & Volunteer at the KY State Fair Aug. 15-25 

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CHI News Update 

KentuckyOne This Week will include the Catholic Health Initiatives (CHI) publication e in each issue. CHI is a sponsor of KentuckyOne and will be sharing news of interest to all employees. 

July 11, 2013 

Note: ULH/JGBCC employees will not be able to access all of the links in this issue until they transition to the CHI Connect program. 

CHI Benefits and the
ACA Employer Mandate Delay
For Information
The Obama administration has delayed by one year the Affordable Care Act (ACA) employer mandate, which requires that employers with more than 50 employees provide health insurance or face penalties. The mandate's deadline is now Jan. 1, 2015. CHI employees will not notice a difference in health insurance coverage due to this delay. CHI remains committed to a comprehensive benefits package, including affordable medical plan coverage, regardless of timeline changes for implementation of the ACA. CHI will continue to offer medical plan benefits to all eligible full- and part-time employees (as defined by each local organization) as it has in the past. For more information, contact your local HR leader. 

Outreach for Health Coverage Enrollment
Action: View and share CHA video on enrollment
As part of its longstanding commitment to access and coverage for all, CHI is launching a systemwide campaign to help patients and communities learn about new health insurance options available under the Affordable Care Act. Beginning in January 2014, new health care coverage will be provided to millions of Americans. CHI is committed to ensuring that all individuals are aware of their new rights to health care and know how to enroll and obtain coverage. 

CHI has joined with Enroll America, a nonpartisan organization dedicated to maximizing the number of uninsured Americans who enroll in health coverage. Enroll America is working with many other organizations, including the Catholic Health Association. To help explain new coverage options and encourage enrollment, CHA has produced a short video to watch and share with others. Enroll America's website,, provides additional information and resources. 

CHI's New Physician Management Services Organization
For Information
As part of its strategy to improve business services that support ambulatory care, CHI created a new company to provide best-in-class physician practice management services. Catholic Health Initiatives Physician Services (referred to internally as CHIPS), a management services organization (MSO), is designed to deliver key business functions and physician management services through one centralized organization that supports CHI's employed hospital-based and ambulatory physician offices. CHIPS is a CHI majority-owned company led by CHI's MBO physician enterprise executives. 

To accelerate the launch, CHIPS will use systems and processes developed by MedSynergies. This company, a minority owner of CHIPS, is a national physician MSO that will also provide services to CHIPS.  

Some of the key business functions that CHIPS will provide include practice management and staffing, charge entry, coding, revenue cycle, patient referral/scheduling services and business analytics. The transition to CHIPS will occur in phases during the next two and a half years. The first phase will include organizations in the Fargo division, Alegent Creighton Health and CHI Nebraska. Transition planning will begin in July for a planned transition date of Jan. 1.  

CHI and MedSynergies intend to make CHIPS the industry standard for successful physician alignment, strengthening revenue cycle while enhancing patient retention and practice performance. 

Degree Advancement Program News
For Information
A new issue of Degree Advancement Update, a bimonthly summary of news about the advanced educational programs for CHI employees, is now available on Inside CHI with the latest information on tuition discounts, scholarships and grants. Additional information on CHI's Degree Advancement program is available on the Degree Advancement page of Inside CHI.

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